Privacy Policy
Effective Date: November 22, 2025
Who We Are
This website, www.oaktonbraces.com, is owned and operated by:
Oakton Family Orthodontics PLLC
2968-B Chain Bridge Road
Oakton, VA 22124
📞 (703) 938-1900
✉️ info@oaktonbraces.com
We are committed to protecting your privacy and handling your personal information in a safe and responsible manner. We comply with applicable U.S. privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA).
Information We Collect
We may collect the following types of information:
Personal Information
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Name, phone number, email address
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Appointment requests and form submissions
Technical Information
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Browser type, device, IP address
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Website usage data (via Google Analytics)
Cookies
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Used to improve website functionality and user experience
Protected Health Information (PHI)
While our website is not intended to store detailed medical records, any information you submit through forms may be considered Protected Health Information (PHI) and is handled in accordance with HIPAA privacy and security standards.
For full details on how your health information may be used and disclosed, please review our Notice of Privacy Practices.
How We Use Your Information
We use your information to:
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Respond to inquiries and schedule appointments
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Provide orthodontic and dental services
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Improve website performance and user experience
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Comply with legal and regulatory requirements
We do not sell or rent your personal information to third parties.
HIPAA Compliance & Use of Health Information
As outlined in our Notice of Privacy Practices , we may use and disclose health information for:
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Treatment (e.g., scheduling, diagnosis, referrals)
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Payment (e.g., insurance billing and claims)
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Healthcare operations (e.g., quality assurance, business management)
We may also disclose information when required by law, including public health reporting, legal proceedings, or law enforcement requests.
Third-Party Services
We use trusted third-party providers:
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Google Analytics – website usage tracking
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OpenChair – appointment scheduling
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Elementor Forms – contact form submissions
These providers may collect limited technical data to perform their services.
Cookies
You may disable cookies through your browser settings. Some features of the website may not function properly without them.
Embedded Content
Embedded content (e.g., videos, maps) from third-party websites may collect data as if you visited those sites directly.
Data Retention
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Contact form submissions are retained only as necessary
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Analytics data is stored per Google’s policies
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Health-related information is retained in accordance with HIPAA and applicable laws
Your Rights
You have the right to:
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Request access to your personal or health information
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Request corrections or updates
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Request deletion (subject to legal and medical record requirements)
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Request restrictions on certain uses or disclosures
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Request confidential communications
These rights are described more fully in our Notice of Privacy Practices .
To make a request, contact us at info@oaktonbraces.com.
Security
We use SSL encryption and industry-standard safeguards to protect your data. However, no system is completely secure.
Children’s Privacy
We do not knowingly collect personal information from children under 13 without parental consent.
Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.
Contact Us
Oakton Family Orthodontics PLLC
2968-B Chain Bridge Rd
Oakton, VA 22124
📞 (703) 938-1900
✉️ info@oaktonbraces.com
Notice of Privacy Practices
For more detailed information about how we use and protect your health information, please review our full Notice of Privacy Practices, available in our office or upon request.