Effective Date: November 22, 2025
Who We Are
This website, www.oaktonbraces.com, is owned and operated by Oakton Family Orthodontics PLLC, located at:
2968-B Chain Bridge Road
Oakton, VA 22124
Phone: (703) 938-1900
Email: [email protected]
We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. We comply with all applicable U.S. privacy regulations, including the Health Insurance Portability and Accountability Act (HIPAA).
Information We Collect
We may collect the following types of information from visitors and patients:
- Personal Information: Name, phone number, email address, and appointment details submitted through forms on our website.
- Technical Information: Browser type, device information, and anonymized analytics data collected through Google Analytics.
- Cookies: Small text files that help improve site performance and user experience.
We do not collect or store sensitive health information on our website. Any personal health information (PHI) submitted through our contact or booking forms is encrypted and handled in accordance with HIPAA privacy standards.
How We Use Your Information
Your information is used to:
- Respond to inquiries and schedule appointments.
- Improve website functionality and user experience.
- Monitor site performance using Google Analytics.
- Comply with applicable laws and healthcare regulations.
We do not sell, rent, or share your personal information with third parties for marketing purposes.
HIPAA Compliance
Oakton Family Orthodontics PLLC adheres to all HIPAA privacy and security requirements. Any patient information submitted through this site or other communication channels is used solely for the purposes of providing dental and orthodontic services. We take all reasonable administrative, technical, and physical safeguards to protect patient information.
Cookies
Our website uses cookies for functionality and analytics.
You can choose to disable cookies through your browser settings, but doing so may affect your experience on our website.
Third-Party Services
We use trusted third-party services to operate certain features of this website:
- Google Analytics – to gather anonymized website usage data. Learn more about how Google uses data.
- OpenChair – for online appointment booking.
- Elementor Forms – for general contact and inquiry submissions.
These third parties may use cookies or collect limited technical information to provide their services.
Embedded Content
Pages on this site may include embedded content (e.g., videos, images, or maps). Embedded content from other websites behaves exactly as if the visitor has visited the originating site. These sites may collect data or use cookies according to their own privacy policies.
Data Retention
- Contact form submissions are retained only as long as necessary to provide service.
- Analytics data is stored securely by Google and retained according to their policies.
- We do not retain personal data for longer than is necessary for patient communication or required by law.
Your Rights
You may request that we:
- Provide a copy of any personal data we hold about you.
- Correct or update your information.
- Delete your data, except where retention is required for legal or medical purposes.
To make a request, please contact us at [email protected].
Security
We use SSL encryption and other industry-standard security measures to protect the data you share with us online. However, no online system is 100% secure, and we cannot guarantee the absolute security of transmitted data.
Children’s Privacy
Our website is intended for use by individuals and parents seeking orthodontic services for themselves or their children. We do not knowingly collect personal information from children under the age of 13 without parental consent.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us at:
Oakton Family Orthodontics PLLC
2968-B Chain Bridge Rd
Oakton, VA 22124
📞 (703) 938-1900
✉️ [email protected]